How Our System Works

  1. Register
  2. Allocated password and username
  3. Landing on the search page


  • Required to put in the PIN/VIN/SERIAL NUMBER of the asset to be verified
  • The next step the user will land on a printable page with the chosen PIN/VIN/SERIAL NUMBER already appearing on this page
  • The hirer will be required to print this page and have it signed by the supplier of the equipment or his/her representative confirming that the PIN/VIN/SERIAL NUMBER matches with the supplied registration papers/documentation supplied
  • The hirer health and safety officer or representative will have to sign and retain the same form after he/she has inspected the VIN/PIN/SERIAL NUMBER that it matches with the papers supplied to him/her
  • Other information to be captured on the printable form includes
  • Name of the Project
  • Project Description
  • Location
  • Contractor
  • Supplier
  • Client


  1. A search request will be transmitted through our system to check our stakeholders databases for any adverse listings on that particular equipment and the report will be generated and transmitted to our client through an email. This report will then be filed together the other documentation like valid licence disc, roadworthy certificates

The above process will be performed every time a piece of equipment is delivered on site.

1. Benefits To Plant Rental Companies

Plant rental companies sometimes do cross-hire machinery and equipment. Our system will ensure that proper checks are done before any equipment is cross hired from another supplier. You will not want to put your reputation at stake by unknowingly supplying your customers with stolen equipment, because once this is discovered, it could spoil the relationship that has been built over many years. It will eliminate unscrupulous rental companies that are taking away business from legitimate companies and will therefore protect the market.

2. Benefits to Hirers of Earthmoving Equipment

Our system can be easily incorporated into the health and safety systems of companies by being made part of the risk assessment checklist, because having stolen equipment working on your construction site unknowingly can be a risk factor. The weaknesses that we have identified with the current health and safety checklist currently in use, are that they don’t make provision for checking the integrity and ownership of the machine and it checks for things like the general condition of the machines, hooters, lights, oil leaks, conditions of the tyres etc. Once the right boxes are ticked on the checklist, the machine will be given a ‘clean bill of health’ and the registration papers provided with the machinery will then be filed in the health and safety file. The machine will therefore be allowed to start to work on-site. There is absolutely no way that they can know if the machine they are being supplied with is stolen. If this machine is involved in an accident on-site, the company can find itself in big trouble and can be sued by victims if it can be found that they did not perform inspections on the machine’s integrity before allowing it to work on-site. Construction companies suffer losses in terms of time and revenue as a result of having their own or hired equipment stolen on their construction sites. Because it can take some time to replace stolen machinery and equipment, the system will help to enhance the risk assessment tools employed and assist companies not to expose their operations to criminal activities. Construction companies do not bother to check the integrity of the machines/equipment in terms of ownership because they are only using the machines for a period, without taking ownership of the machines. However, at the end, the amount they spend on hired equipment can add up to millions, which can be money that finally ends up in the hands of criminal syndicates.


Unless we have a co-ordinated approach to the problem of theft, we will not be able to defeat it. We believe that all the role players in the industry need to pull their resources together and not work in isolation. We also believe that, if the municipality, government, mining companies, civil, construction and equipment rental companies buy into the system, we will be able to overcome the problem of having equipment being stolen on-site or substantially
reduce it.

3. Benefits to Insurance Companies

The system will be more useful if is managed by insurance companies and be made available to the users for free, or be highly subsidised, so that it could be more affordable to the target market. The long term benefits to the insurance industry will be immeasurable and it could save them hundreds of millions if not billions in the long run; this will lead to an increase in their profits as this system will lead to a decrease in the number of machinery stolen, therefore, more money will become available to be distributed to shareholders; we must also be mindful that these equipment are high value items, whereby one piece of equipment can costs millions


There are no gadgets to be installed on the machines as the system is based on the exchange of data; hence, we believe that the cost of deploying and managing this system is manageable while the benefits will exceed the cost by far.